Several changes have been made to BANA's bylaws to better clarify the responsibilities of the officers and add the new position of Neighborhood Leadership Alliance (NLA) respresentative. The changes listed here will be presented at the June 12 annual meeting for a vote by the membership.
Section 8: The Board Officers shall have the following duties:
a. The Chair shall preside at all board meetings and all membership meetings and shall perform such duties as the Board and the membership authorize from time to time. The Chair shall represent the position of the Board and the interest of the neighborhood association. Only the Chair of the board shall speak for BANA, unless the Chair designates other board members, officers, or committees to speak for BANA in particular instances or o particular issues for one time only or at the further dissection of the board.
b: The Vice Chair shall perform the duties of the Chair in the Chair’s absence and as authorized by bylaws or regulations of the Board.
c: The Secretary shall record and maintain minutes of Membership and Board meetings, assist the Chair with correspondence, announcements, and information releases. The Secretary will maintain a list of current Board members, Officers and committee members along with their related terms. The Secretary will also be responsible to maintain and hold, as specified by the Board, all non-financial files.
d: The Treasurer shall maintain and execute all financial and budget matters as directed by the Board through proper and lawful exercise of their bylawsand City of Bend – Code authority. The Treasurer shall record and make payments through the City of Bend – Reimbursement Request Form submittal process as required in a timely manner. The Treasurer will also be responsible to maintain and hold, as specified by the Board, all financial files.
e: The Land Use Chair shall be the designate authorized representative for BANA regarding land use notices and processes under applicable City of Bend land use regulations and code. The Land Use Chair will receive and review all land use notifications. These notifications will be circulated in a timely manner to the Board Officers and general BANA membership for their review, discussion, comment and for participation in City of Bend land use processes, comment opportunities and hearings processes. The Land Use Chair may, at the discretion of the Board, maintain a Land Use Committee of Board or General Membership members. Land Use notifications and responses shall be maintained and held as specified by the Board.
f: A Neighborhood Leadership Alliance Representative shall be appointed by vote of the BANA Board, be a current Board Member, to represent BANA on this City of Bend Committee. This NLA Representative shall be the designate authorized representative for BANA regarding NLA matters and proceeding as outlined in City of Bend – Code and BANA Bylaws. The NLA Representative will relay minutes and pending action of the NLA to the BANA Board in a timely manner for review, discussion and concession approval prior to official NLA actions. The NLA Representative for BANA shall act in the expressed interests of BANA and at the direction of the BANA Board.