Boyd Acres Neighborhood Association
General Member Meeting
February 12, 2020
Board: Cindy King, chair; Joan Miller, treasurer; Tom Fisher, Jim Beauchemin Excused: Kathy Roche, secretary and NLA rep
Business meeting: Cindy offered to reimburse Tom for gift cards purchased for Winter Gala. Tom will continue to seek reimbursement from the City and clarify the rules for purchases. City policy states only
tangible goods may be purchased, not gift cards.
Treasurer report: Joan asks that all the receipts from the Gala be submitted for tracking. If a vendor submits direct to the City, please send amount to her. $8,037 is current balance. Future budgeted expenses are $5,284. That leaves $2753. uncommitted.
NLA report: Kathy reports that NLA reps may not make political statements about the bond issue. Tom would like clarification on that rule. She will be attending a meeting on the proposed Transportation Plan and bond issue.
Neighborhood Association Round Table: Joette reported the city staff will be providing training for boards on city procedures, social media, board function and succession planning. Makayla Oliver is the contact. The roundtable had not anticipated the training. River West took the lead on securing basic board training by a local consultant. That training begins Feb. 15. Five NAs are participating and sharing the cost.
Joette Storm took the lead on requesting proposals for social media training. Makayla Oliver offered training by city staff.
Land Use report: Realms and Sky Line high schools are applying for an increase in student numbers – 200 more for a total of 600 at the Brinson St. location.
Future meeting ideas for speakers:
March 11 Denise Wyatt, Pahlisch Homes, Petrosa subdivision master plan
April 8 Heather Ingraham Homeless Leadership Coalition
May 13 Gena Goodman-Campbell and Mayor Russell on North end homeless service Center and County Commissioner Tony DeBone
Hwy 97 North Corridor Project
Oregon Dept. of Transportation Area Manager Robert Townsend, and Omar Ahmed project manager, North Hwy 97 Project shared details of the proposed extension of the Hwy 97 Parkway from Empire Blvd north to Hunnell Rd.
In 2014, the original estimate in concept presented to the Federal Highway Administration was $275 million. Current concept design is $130 million. The design was revised to eliminate construction outside of the primary highway alignment. Mr. Townsend provided a new map with the main corridor.
With the Federal grant approved ODOT will begin property acquisition this year. He expects to award a contract spring of 2021. Start construction 2022. In same timeframe ODOT is beginning construction of roundabouts on Hwy 20 at Cooley and Robal Roads. Mr. Townsend said ODOT hopes to complete that work first.
Negotiations with property owners of the Storage Center, Big Country RV sales and others have begun. Federal rules regarding acquiring property stalled acquisition until the Federal grants were approved. Existing road will become Third Street for local access to shopping centers. There will be a new north bound connection. At Cooley Rd. ODOT is not proposing a grade crossing at railroad. The new Hwy 97 will be a raised road over Cooley.
Want keep options open for a future interchange to connect new industrial area (J Ridge).
Traffic heading north will have a ramp to merge on 97. There will not be a connection from Cooley. Concept drawing may change i.e. ramps Will do both directions to comply with Fed rules.
A Frequently Asked Questions sheet was provided for meeting attendees. Questions posed at the meeting:
? What was trimmed to cut to the amount available? Realignment of the Roundabout at OB Riley. This concept only addresses the Hwy 97 Corridor. Some of original features are funded other ways as by the City or County plans and budgets.
? How will traffic and turning be impacted by the new design? 90% built without impacting Third
Street. ODOT manipulates traffic lights frequently to move traffic.
? Tom: BANA will be surrounded by this and Empire project. Will the two teams talk and coordinate? Yes.
When asked how the HWY 97 project will be coordinated with the City’s upcoming bond proposition
that lists various city projects in the same geographic area, Mr. Thompson said, the language in the bond
issue is necessarily vague because the time span for spending the bond money is 20 years. So the City
won’t be limited to a specific traffic light for example.
City and County will be making other improvements on OB Riley and Hunnell.
Empire Extension Project Sinclair Burr, project manager
On Feb 17 Purcell Bridge at the North Canal will be closed for new bridge construction. The new bridges
will be at the same grade and will have bike lanes on both sides.
Construction on the Empire extension continues. Burr hopes to open the 2-lane round about at 27th St.
by end of 2020. Butler Market and 27th Street will have various lane closures throughout the summer.
Phase 2 close east lane, 3rd stage close west. Long detours east from 27th. Long term expect more
traffic on Empire and 27th
Cascade Village Shopping Center
Matthew Bowler, representing Cascade Village, said mall owners are communicating with ODOT to consider impact on the community and shopping center. He expressed the support a collection of business owners have for the neighborhood and the impacts of this construction. They want the solution presented by ODOT to relieve traffic congestion will ensure vitality of the area. He will continue to advocate with ODOT for all of us.
Mr. Bowler is talking to other land owners (Cooley /3rd property) to create coordination in their efforts.
January 14th BANA Party and Meeting
Our first Winter Party and Meeting was a wild success with 125 people participating. With free pizza for all and free jumping for 46 jumpers it made going to a meeting fun!!!
Also a shout out to the following for donating door prizes:
Food 4 Less $25 gift card
Left Coast Burger 3- $15 Gift Cards
30 free juice coupons from Jamba Juice
A box of shot glasses from Trailhead Liquor
We also had 7 other door prize gift cards from area vendors
Port o Subs
Black Rock, Wild Roots, Cracker Barrel, Jimmy John’s, AAA
Eric King, City Manager focused on "Transportation issues in Bend". He shared about the concerns the City of Bend has in keeping up with the transportation needs of its neighborhoods and businesses. He talked about the process of finding and implementing road improvement projects as well as how they secure funding through bonds. He mentioned that they are very interested in community feedback and are wanting to collaborate with neighborhood associations as a way of finding out our needs in an orderly way. He commented on the success of our outreach efforts.
Susanne Julber, Senior Policy Analyst helped us to understand process and timeline. She continued to give a general overview of how the City is working towards keeping up with growth in regards to transportation problems.
William Boller, with SIMA Corporation (the company that revitalized Mountain View Mall into Cascade Village Shopping Center) explained the issues with creating access into the Shopping Center and Business Triangle at Robal Rd. and Hwy 97. He and his company have been raising awareness and suggesting ideas with ODOT to obtain the best outcome for shops and shoppers in the area.
It was suggested that with a community our size and the growth impact, they were impressed with the community involvement and outreach from the City government and ODOT to make a workable plan that we can all live with. The scope and complications involved make it a very challenging project given the funds that are available.
Board and General Meeting Minutes November 13, 2019 Elks Lodge 63120 Boyd Acres Rd.
Attending--Cindy, Jim, Tom, Joan, Kathy, Matt, Joette Storm
Winter Party: BANA board discussed plans for winter party for Tues eve January 14, 2020. Set up will start at 5, Dinner at 6, Speakers (city manager and Bethlehem Inn) 6-7, Door prizes and give-aways, at several times thru-out. BANA will pay for jumping (and socks...not sure we can include $2 socks?) for 2 kids/family. Kids activities 5-8.
Land use - Jim Beauchemin: Jim reported out on large development proposal east of Deschutes Market Road and North of Butler Market that is proposed to construct 110 units, retail and parks. Currently not assigned to any neighborhood association. He also discussed several smaller proposals within BANA area.
NLA - Matt Bryant-Matt brought the BANA board up to date on review of Neighborhood streets program review and final selection time frame.
Business outreach - Tom Fisher: Tom brought the BANA board up-to-date on proposals to reach out to businesses and the possibility of a sign/sticker they could display in their window “We support BANA”.
Winter Party (handout): See info under #1 above. Cindy will work with BMS to design a flyer to be mailed the first week of January.
Newsletter/NLA/NART/social media assignments; BANA board agreed to have Matt continue on NLA. Other members may observe, but only one voting member is allowed. Joette explained NA Roundtable, an informal group for sharing best practices. The next meeting is Saturday at 10:30 at East Bend Library.
Matt discuss NLA/newsletter/FB/Nextdoor involvement: Matt explained the amount of commitment that NLA takes. Many committee meetings occur during daytime. He will continue with NLA. Joette will post to Nextdoor, publish the newsletter, and continue updating the website. Kathy will post to FB to take some work off Matt.
ODOT and Robal Road: Cindy discussed6:00 Program (We are not an HOA)
Bronwen Mastro, Landscape Architect with Bend Park & Recreation
She will discuss our new park coming to Northpointe.--Presented the process so far, concept maps and concept desires.
Matt Bryant, NLA (Neighborhood Leaders Association) Representative who worked on the Street Safety Program: Matt presented information to the attendees about the Neighborhood streets program and the process so far with info on when and how the projects will be completed.
Announcements:Introduce new board member: Kathy Roche: Cindy completed this.
Invite others to apply for last board position. Cindy completed this.
Land use - Jim-presented about the large development proposal as discussed above.
Attendee had questions about how meetings are scheduled. Northpoint HOA has it meeting at the same time as BANA. Cindy expressed a desire to coordinate with HOAs.
BANA board: Cindy King-Acting Chair. Kathy Roche Secretary, Jim Beauchemin-Land Use Chair, Matt Bryant- NLA rep and Communications, Tom Fisher-Business Outreach, Joan Miller-Treasurer.
BANA General Meeting & Board Meeting October 11th, 2019
In attendance: Matt Bryant, Cindy King, Tom Fisher, Jim Beauchemin, Kathy Roche
Program: Matt Bryant led the discussion for prioritizing the NSSP. We had almost 20 submissions to go through. 9 people attended and we hosted the meeting live on facebook which is still available to view. One man came to represent 50 of his neighbors. We had a lively discussion around 5 major issues and narrowed it down to the top 5 to be further reduced to top 2 by the BANA board. All submissions will be archived by the city to be considered for later projects in the coming years.
1. Boyd Acres S curve widen shoulder
2. Archie Briggs before the bridge improvements
3. OB Riley Rd. sidewalks
4. Cooley Rd widen shoulder before RR crossing Boyd Acres lighting
The submissions go to the NLA meeting 10/15 for a final decision to be made by them by 1/31/20.
We welcomed Kathy Roche to the board, she is considering being secretary.
The Winter Party will be in January, 14th or 21st. Cindy will call Trampoline Zone to reserve.
We planned a meet and greet at Port o Subs for Monday 10/14, Joette to host. We will also do some business and clarify which NSSP projects go to the NLA meeting 10/15/19.
Our next general meeting will be November 13th at 6:00 with the board meeting at 5:30 at the Elks Club on Boyd Acres Rd.
Boyd Acres Neighborhood Association General membership meeting
September 11, 2019
Attendees: Cindy King, Jim Beauchemin, Matt Bryant, Joan Miller, Thomas Fisher and 26 members.
Acting chair Cindy King introduced guest speakers Robert Townsend, Oregon Dept. Of Transportation district engineer and Omar Ahmed, project engineer, speaking on the North Bend Corridor construction project.
North Bend Corridor Project
Mr. Townsend said ODOT has $ 133 million dollars from Federal, State and local sources to begin acquiring land and completing the design of an extension of the HWY 97 parkway from Empire to Cooley and beyond. The total cost of the project is estimated at $240 - $260 million. Purpose of the project is to improve safety and reduce traffic congestion on the major north/south highway.
He estimated construction would begin in 2022 depending upon the requirements of the Federal grant that added $60 million to the budget.
Although the Environmental Impact Statement was completed in 2013, much has changed in Bend so the final design, including how the intersection of Cooley will be constructed is not determined.
Attendees expressed concerns about noise from faster traffic and whether the design would be adequate for the 20 year horizon assumed in the EIS. There will be future public meetings as the project proceeds.
Joan Miller was introduced as a new board member and treasurer. She is a former CPA.
Cindy mentioned there are two vacant positions on the board and one application. She encouraged residents to apply.
The City has allocated $9,000 for BANA for the year. That will allow the association to have two major events. The board proposes one in February and the annual meeting in June.
Matt Bryant, Neighborhood Leadership Alliance (NLA) representative reported there are 168 neighborhood projects to the Safe Streets Program. He encouraged residents who want a safety improvement to submit a project. Each NA will be given a list of projects in its area to choose 2. The NLA will further prioritize those so that each neighborhood receives some projects of the total $800,000 budget.
Jim Beauchemin reported the Juniper Ridge Advisory Board is still in the organizing phase. There are 3 areas the board will address – marketing and disposition of lands to be sold; architectural guidelines in the Juniper Ridge plan; and constraints on development.
Community Organizations Active in Disaster (COAD)
Cindy, who has been on the organizing committee reported there, will be a community kickoff for the COAD October 8. Any organization that wishes to be part of disaster response is welcome to join the network.
Parks and Recreation
Bronwen Mastro of Bend Parks and Rec announced the planning has begun for a new park in the North Point subdivision, east of Wellington Street and north of Rockhurst Way. Parks and Rec will be surveying residents about the types of features for the park and the name. Check the Parks website for details and the survey.
The next meeting will be October 9th
Acting Chair Cindy King
I. Acting Board Chair Cindy King convened a special meeting to consider the application of Joan Miller for one of the vacant positions. After considering the application, the board voted unanimously to accept Joan Miller. She has offered to serve as treasurer as she was a CPA for many years.
II. Board roles will be filled as follows: acting chair, Cindy King, who was elected Vice Chair; Joan Miller Treasurer, Secretary is vacant; Land Use Jim Beauchemin: NLA representative Matt Bryant; Business Outreach Tom Fisher.
Looking to fill the Chair, Secretary and Communications committee positions. Communications would include the newsletter, Facebook and Nextdoor postings.
III. The board discussed the request of a Wall Street Journal reporter for interviews about a change in code that would eliminate the Single Family Residence zone and permit mixed sized dwellings in any SRA zone in the future. There are concerns about traffic, safety and overcrowding and being able to maintain the quality of life that makes our a great place to live. neighborhood
BANA Board Meeting Minutes July 31st, 2019 10:45-12:20 at Black Rock Cafe
In attendance: Cindy King, Jim Beauchemin, Matt Bryant, Tom Fisher
We welcomed Tom Fisher as our new Board member and gave him a packet of orientation documents.
We discussed Board roles and assignments for 2019-20
2.Vice Chair: Cindy King acting as temporary Chair,
3.Secretary: Cindy King temporary
4.Treasurer: Tom Fisher
5.Website content: Joette Storm
6.Social Media: Matt Bryant
7.Next Door Lead: Matt Bryant
III. We are recruiting for 3 new Board members. Matt will advertise on FB, Cindy to send him content for publication.
IV. Committee Reports
Land use. Jim will continue to check PO Box. He reported on Juniper Ridge.
NLA Matt reported. We now have more radar traffic calming signs that any other neighborhood because of his diligence.
Business outreach will be put on the back burner until we have time
2020 Bi-anual picnic/meetings. Since our budget is doubling we will plan 2 outreach events: one in February, and one in June.
V. We planned the August 14th meeting. Matt will explain the Neighborhood Street Safety Program put forth by the City of Bend. Jim will go over the Juniper Advisory Board information. Cindy to call to reserve the Elks Club. Cindy to make info handouts.
VI. We discussed speakers and topics for future meetings: Bend Senior Center, ODOT next steps now that they received their funding September meeting) , Street Safety Program (Aug meeting).
VII. We went over the June 2019 annual picnic and committee sign-ups. Both Matt and Jim reached out but haven’t gotten great responses. Cindy will invite them to join the board. Did the member sign-ins get added to the newsletter mailing list?
VIII. Our next executive board meeting will be 8/20/19 at 10:30 at Wild Roots. We will create the coming year’s budget. It will increase to $8000 for more outreach. Jim would like to expand our presence without more work. He wondered if the website could be streamlined.
BANA Board Monthly / General Meeting
Elks Lodge, 63120 Boyd Acres Road, Bend OR 97701
March 13 2019 General session 6:00pm
In attendance: Greta Turillo, Sara Miller, Joette Storm, Jeff Silverman, Jim Beauchemin, excused: Cindy King, Matt Bryant
I. Welcome and Introduction
II.Presentation - Bend’s Transportation Plan, Mike Riley & Ruth Williamson, Co-Chairs Citizens’ Transportation Advisory Committee CTAC
These volunteers on the city committee have dedicated a year to studying the transportation needs and issues as preparation for developing the plan and options for physical improvements, policy decisions and programs. They reported that a funding committee was simultaneously considering what funding sources are available, what the shortfalls are and possible new sources of funding. The committee will make recommendations to a Steering Committee and City Council this year.
Ruth Williamson offered the public outreach has been extensive. 280 persons participated in workshops. She urged everyone to attend a CTAC meeting and share needs and ideas.
Mike Riley estimated the final budget might exceed $225million for all of the improvements and programs to implement a plan depending upon the final recommendations.
*Looking in 5 year increments for actionable initiatives
* Improvements needed for projected/planned growth to 2040, projects/programs/policies that reflect City Goals, balancing the needs of all travel modes, meet
legal requirements, coordinate with other planning effort
* Goal 12: To provide and encourage a safe, convenient and economical transportation system.
*The Transportation Planning Rule (OAR660-12) implements Goal 12 by requiring cities to have a 20-year plan
Concurrent Planning Coordination:
Metropolitan Planning Organization
Cascades East Transit: Regional Transit Plan update
1. Working groups (funding others) + CTAC (ADVISE)
2. Steering Committee (REFINE)
3. City Council/MPO Board (DECIDE)
Increase system capacity, quality, connectivity for all users (drivers, walkers, bicyclists, transit riders, mobility device users, commercial vehicles, and other forms of transportation
Ensure safety for all users
Facilitate housing supply, job creation, and economic development to meet demand/growth
Protect livability and ensure equity and access
Steward the environment
Have a regional outlook and future focus
Implement comprehensive funding and implementation plan
Initial Funding Assessment:
Funding Challenges: Needed transportation projects & programs are only partially funded, rising costs of construction, deferred street maintenance, rapid growth
Forecast funding from existing sources → compare funding capacity to needs. What is the gap? → identify and evaluate additional funding sources → develop packages of funding options → assess funding package options
Adopted Funding Principles:
Intentional diversification, equity and fairness, full funding for priority projects, community buy-in, phased implementation, be flexible and ‘future proof’, cover costs for capital and on-going maintenance.
Funding mechanisms tied to transportation use
Seasonal fuel taxes
County vehicle registration fees
Transportation utility fees
Funding mechanisms tied to land value capture
Urban renewal funding
Local improvement districts
Other funding mechanisms
General obligation bonds
Transportation SDC increases
Local option levy
Targeted sales tax (prepared food & beverage)
Citywide Transportation Framework
Focused on collectors and arterials and citywide programs
Assumed a baseline of projects (Bend CIP, MPO list)
Projects identified through public meeting
A balanced system:
Implementing efficiency measures (ie signal timing, TDM, transit)
Addressing east-west capacity/connectivity and north-south capacity through a combination of
New infrastructure projects (roads, intersection/safety improvements)
Incremental projects (ie fix the intersections before widening the road)
acquiring/protecting ROW for future widening/new projects
Considering different mobility targets in specific area
Feasibility studies (ie a new southern bridge, relocating the BNSF Railroad switching yard)
A connected low-stress bike and pedestrian system
Phase II: Two Parts
1. Neighborhood Outreach: Identify Local Priorities
2. Develop Draft Policies
Policy working groups:
Technology/transit/transportation demand management
Meeting February through April
Work groups report back to full CTAC in April
Phase III: Five Parts
1. Revise Citywide Transportation Framework (neighborhood input)
2. Finalize Policies
3. Adopt Performance Measures
4. Establish Project Priorities (near, medium and long-term)
5. Finalize Funding Plan
6. Compile full package into Proposed Bend Transportation Plan (BTP/TSP) to send to City Council
Timeframe: April 2019-Winter 2020
Council hearings on proposed BTP/TSP) (also MPO)
Phase IV: Two Parts
1. Council Hearings on Proposed BTP(TSP)(also MPO)
2. Adopt Final BTP(TSP)
Timeframe: Spring 2020
Phase V: Funding Decisions
Possible Council Actions:
Approve funding mechanisms that do not require vote of citizens
Refer funding ballot measures to voters
WHEN? Not certain, shortly after adoption of BTP(TSP)
Possible Voter Actions:
Vote on measures referred by council
WHEN? Not certain.
The CTF and BANA (N/NE area) Specific Issues:
A few examples: Empire/27th widening, intersection improvements, sidewalks and bike routes
City Councilor Gena Goodman-Campbell visited with us and we were able to encourage her to get answers as to why the city abandoned the snow removal plan and what they plan to do differently. She stated her priorities are transportation and affordable housing.
Lands Report - Jim Beauchemin
Request to Annex Rockridge Park to facilitate construction of a restroom. Comments required by March 20
Review of Bend development code re: wireless facilities on March 20 City Council agenda.
Type 2 application/notice of administrative review for short term rental 63027 Fresca Street.
City of Bend holding Open House for SE Area Plan Thursday March 21 @ Lutheran Church on Brosterhous Road. Similar issues may be coming to our area re: sewer hookup, North Intersect, etc...
Neighborhood Round Table - Joette Storm
The roundtable adopted a revised mission statement, updated the bendnaforums.org website, and shared techniques for communicating with residents. The group will meet bimonthly.
Resolution seeking assessment of the City’s snow emergency plan
Picnic Date - set for Monday, June 17 at 5pm - Pine Nursery Shelter
Draft Welcome mailer
BANA breakfast proposed. Greta proposed a BANA breakfast at Cracker Barrel each month. The company will donate 5% of receipts to Neighbor Impact. Seek input from members on this idea.
Facebook Group more than 100 persons participated in a call for snow photos
Attendees Jeff Silverman, Cindy King, Matt Bryant, Jim Beauchemin, Joette Storm
Excused: Greta Turillo, Sara Miller
Review and approve January minutes
Change meeting date to second Wednesday of each month to retain Elks Lodge as meeting venue. (Thank you Bend Elks Lodge 1371)
Nominate Jim Beauchemin as BANA representative to the Juniper Ridge Advisory Board Joette Storm, chair, will write a cover letter endorsing Jim’s appointment to the new board.
Respond to Janet Hruby’s request for proposal to reduce the speed on portions of Vogt St. to 25 mph. No objection
Desert Sage Street speeding issue – request the City to incorporate traffic calming measurers when Desert Sage is designated as the detour during Empire/Purcell Roundabout construction. Suggest the street be a pilot project for a 20 mph designation.
Meet and Greet coffee klatch – Wednesday, Feb.20 10 a.m. at Black Rock Coffee Matt and Cindy to host.
A land, Jim Beauchemin The City of Bend is proposing changes to Ch. 3.7 of the Code concerning Wireless and Broadcast Communications Facilities. The changes include new definitions and grammar changes to meet national standards. Last September the Federal Communications commission released a Declaratory Ruling that significantly limits state and local management of small wireless facility deployment. This change would bring the City in compliance with Federal law.
There was an administrative review of the proposed new car wash associated with Chevron station on Third. BANA has no objection.
Realms High School meeting – Jim attended and saw the facility. The proposal is to add up to 100 more students and expand into the space on Brinson. There is no traffic study for the facility. Students come by bus and private vehicle. BANA board believes there should be a school zone sign to alert drivers to the in and out traffic.
Transportation Workshop – Jim, Joette and four other residents attended the workshop to provide requests for improvements to the streets and sidewalks in Boyd Acres. Requests included speed reduction on residential streets, flashing lights in school zones, an east side trail system for bikes and pedestrians. Mountain View NA participants spoke in opposition to making 27th St a bypass route.
NLA – Matt The Neighborhood Leadership Alliance is continuing to develop operating procedures. It has heard from residents who want traffic calming measures on their streets and restrictions on illegal fireworks during the summer wildfire season.
COAD – Cindy A new website is being developed for the Disaster network. The board thought the Homeless Coalition should be invited to join the COAD network.
NART – Joette The Neighborhood Roundtable will meet March 9 at the East Bend Library 11 – 1:00 they will be sharing job descriptions and best practices on running a meeting.